Under what condition can original sales records be stored off-site?

Original sales records can be stored off-site when there is written permission from the Dealer Board. This requirement is in place to ensure that there is oversight and accountability regarding the storage and availability of crucial sales records. The Dealer Board oversees dealers in Virginia and is tasked with maintaining standards that protect consumers and ensure compliance with state laws. By requiring permission, it ensures that records remain accessible for audits or investigations while also considering the dealer's operational needs.

Other methods of record storage, such as digitization and security or specific distances from the dealership, may not fulfill the necessary regulations without the explicit approval of the Dealer Board. This regulatory framework helps maintain the integrity of records and protect consumer interests.